Position

Scheduling/Attendance Clerk

Reports To

Career Development Director

Department

Career Development

FLSA STATUS

Non-Exempt - Full Time

Primary Position Objectives

Provides clerical support to the Career Development Director in the form of scheduling and attendance duties. 

Brief Description of Duties

• Coordinates activities between departments.
• Prepares daily attendance report.
• Drafts forms, composes form letters, and compiles factual reports that require judgment and originality.
• Prepares daily individual student reports, by dorm, to record absences, tardies and/or walkouts received the previous day and distributes them to key staff.
• Prepares a five-day Dorm Report each Monday, for Residential Living Area, of total absences, tardies, and/or walkouts amassed by individual dorms during the preceding week.
• Inputs class schedule data and updates course completion information in computer.
• Makes any corrections upon receipts of verification of error.
• Files required information in systematic or chronological order.
• Operates data entry equipment
• Takes dictation and transcribes in finished form.
• Screens mail and selects letters which may be answered by someone other than the Deputy Center Director and the Academic Manager.
• Allocates material to a filing system and cross-files if necessary.
• Schedules appointments, exercising judgment concerning priority.
• Maintains appropriate accountability records, which may include scheduling and vouchering of requisitions and invoices.
• Orders necessary supplies and equipment
• Works towards meeting performance standard goals.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Demonstrates and abides by Serrato Corporation’s core values and operating principles.
• Follows CDSS plan and Code of Conduct system daily.
• Models, mentors, monitors appropriate Career Success Standards.
• Helps students become more employable through continuous reinforcement.
• Participate in PRH mandated staff training is necessary. Failure to participate may result in disciplinary action up to and including termination. 
• Performs other duties as assigned.

Key Competencies

Performance Standards/Results

Effective

Communication

• Presents information both clearly and concisely and regularly confirms correct interpretation of information.
• Very high standard of communication skills both written and verbal for the presentation of facts and ideas.
• Shows professional non-verbal body language and actively listens to others. 

Organization of Work

• Action oriented. Demonstrates the ability to handle several projects simultaneously with decision making, flexibility, and problem solving.
• Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.
• Shows attention to detail and ability to complete work with the highest level of accuracy and efficiency.
• Continually seek ways to improve employment service provided via development of professional skills and personal growth.

Professionalism

• Demonstrates professional interpersonal skills when interacting with others. Abides by Serrato Corporation’s Healthy Workplace Environment policy.
• Acts as team player and builds professional relationships with coworkers to achieve goals.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, ans basic programs such as Adobe Acrobat.
• Knowledge with data entry and attendance/schedule record keeping.
• High level of organizational and time management skills. 
• Ability to work in fast paced deadline-oriented situation

Experience

One-year secretarial, scheduling, data entry or related experience required.

Education

High school diploma or general education degree (GED) required. Associates dregree preferred.

Certificates, Licenses, Registrations

Valid State Driver’s License.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands, arms, talk, and listen. The employee is occasionally required to sit; to use hands and fingers to handle or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Benefits Offered

• Paid Short Term / Long Term Disability and basic life insurance. 
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401K & 401K Matching
• Tutiton Reimbursement 
• Employee Assistance Counseling Service Program

Disclaimers

• Serrato Corporation is an Equal Opportunity Employer.
• Serrato Corporation conducts background checks and drug screens.